School Receptionist

Part-Time School Receptionist – Term-Time Only, Plus 5 days

We are seeking a Receptionist for our busy school office.  The School office is most often the first place staff and students head to when they need help.  It is a busy environment so the ideal candidate must have the resilience to deal with varied questions and queries from staff, students and visitors, both in person and by telephone and email.

The School office operates from 8.30am to 5.00pm to cover the start and end of the school day and the current vacancy would cover 8.30am to 1pm on Monday, Tuesday and Wednesday. However, we’re looking for someone who is also flexible and willing occasionally to cover additional hours to support colleagues when needed. Our terms are approximately 34 weeks and you would be expected to work an additional week to attend our inset days.

Duties include but are not limited to:

• Answering the internal/external telephone
• Greeting visitors at reception
• Co-ordinating fire evacuations
• Processing internal/external post
• Coordinating student registration
• Maintaining student records
• Administering First Aid and liaising with the School Nurse
• Providing administration support for various school stakeholders
• Dealing with internal/external email and parent communication
• Administering school lockers/lost property

The Purcell School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

JOB TITLE: Part-Time Receptionist

All members of staff are ultimately answerable to the Principal.
Your line manager is the Director of Operations and Deputy Bursar

You report to other members of staff in the following capacities:
As a member of support staff, to The Bursar

This job specification sets out the duties of the post at the time of drafting. Specific responsibilities are as follows:

FOR  ALL SCHOOL OFFICE STAFF:

• To provide administrative support for the School
• To provide a positive first impression for visitors, prospective students and parents
• To distribute post, use the franking machine and accept post from couriers throughout the day
• To ensure all visitors are booked into school via our electronic system
• To ensure registration is completed and investigate missing marks with boarding staff
• To act as fire coordinator in the event of a fire drill or evacuation
• To liaise with the School Nurse and triage minor first aid incidents
• To update student records on SIMS and archive student files
• To administer school lockers and deal with lost property
• To respond to any telephone or website enquiries, directing to relevant staff where necessary
• To book taxis for students and staff

FOR ALL STAFF:

• To promote the aims and values of the School
• To support and protect the interests of the students
• To support colleagues in their work
• To ensure the smooth-running of the School and the well-being of the School community
• To act in accordance with the current legal requirements, school policies and guidance on the safeguarding of children and young people
• To undertake such administrative and supervisory duties as may be required
• To follow the procedures and policies set out in the Staff Handbook
• To promote equality by actively protecting staff and students from discrimination
• To comply with current Health and Safety regulations and best practice

TERMS AND CONDITIONS 

The salary will be based on the School’s salary scale which is available on request, according to the successful candidate’s experience, alongside a contributory pension.

Children of staff are not eligible to be educated at the School except through the normal admissions and audition process.

All members of staff are expected to contribute fully to the School’s extra-curricular and/or boarding provision.

This post is subject to a probationary period.  All posts are subject to regular appraisal.

Lunch can be taken at school free of charge during term time and there is free onsite parking.