Candidate Pack Admission Assistant MAT LEAVE COVER 2026.docx
St Leonards is a friendly and forward-looking independent, coeducational, boarding and day school situated on an historic campus at the heart of the university town of St Andrews. The school enjoys an unrivalled location – there are sandy beaches, world-class Links golf courses, and historic sites on its doorstep.
We deliver the inspiring, globally-recognised International Baccalaureate curriculum (which has been praised by university admissions officers for its focus on deepening learning learning, offering wider subject options, and enriching minds) for pupils aged five to 18, and were the first school to be accredited as an all-through IB school in Scotland.
This is a full time role (37.5hrs/weeks) covering a maternity leave on a fixed term basis.
Join our dynamic External Relations team and play a pivotal role in shaping the first impressions of our global school community. In this varied role, you will report to the Registrar and will balance technical CRM management with warm family liaison, ensuring our admissions pipeline runs with absolute precision and care.
You will receive full training on our processes and procedures and have the opportunity for further learning and development.
What You’ll Do:
â—Ź Act as the primary CRM user, ensuring swift application processing, GDPR compliance, and accurate reporting.
â—Ź Manage logistics for Open Days, entry testing, and personalised tours while drafting formal offers.
â—Ź Assist with vital UKVI / Home Office visa documentation and partner agent onboarding.
â—Ź Provide rapid, helpful guidance on our prestigious academic programmes (IB & GCSE).
What We’re Looking For:
â—Ź Proven experience working with data and systems supported by the ability to learn new software quickly
â—Ź Sharp attention to detail ideally with knowledge of GDPR and visa compliance.
â—Ź Strong organisational and time-management skills with the ability to manage multiple priorities.
â—Ź Exceptional communication skills to build rapport with global families.
â—Ź A collaborative mindset aligned with strong safeguarding standards.
â—Ź A high level of cultural awareness and sensitivity.
You can find full details of the role in the Candidate Information Pack.
The application process
St Leonards is committed to creating a diverse and inclusive culture, where all members of the community – colleagues, pupils and families – are seen and valued.
This culture ensures that St Leonards delivers an outstanding global education in a multi-cultural living, learning and working environment. Applications should be made via St Leonards Teacheroo portal
Closing date and time for applications is Noon on Friday 31st July 2026 however we reserve the right to close the vacancy earlier. Interview to take place ASAP.
Please note :
â—Ź As this vacancy is being re-advertised previous applicants need not apply
â—Ź St Leonards cannot offer visa sponsorship therefore applicants must have the right to work in the UK
Any questions may be directed to recruitment@stleonards-fife.org in the first instance.
All successful applicants will be required to be accepted for membership of the Disclosure Scotland Protecting Vulnerable Groups (PVG) scheme.
