The successful candidate will work collaboratively providing administrative support to assist the operations of the School with specific administrative responsibility to the School Office Staff.
General;
• Supporting the aims and objectives of the Mill Hill School Foundation
• Complying with the Foundation’s and School’s safeguarding and child protection procedures; and the Safeguarding Code of Conduct
• Complying with the Mill Hill School Foundation Health and Safety Policy
• Carrying out the duties and responsibilities shown below and undertaking such other comparable duties and responsibilities as the Mill Hill School Foundation requires from time to time within the confines of the Mill Hill School Foundation, when so directed by the Head or the Head’s representative
Administrative Duties;
• Administer pupil data on the School database
• Assist the Head of Academic Operations with creation of timetables such as invigilation and special events
• Provide assistance for the smooth running of internal and external examinations, including invigilation where required
• Update and distribute Handbooks
• Check School Registers and liaise with boarding staff to confirm pupil absences before AM registration
• Ensure all routine office procedures are carried out, including scanning, photocopying and filing
• Produce notices for noticeboards and information screens
• Respond to parental queries about the online Parents and Guardians’ Meeting system, SchoolCloud
• Co-ordinate mailshots to parents, agents and guardians
• Locate staff in emergencies
• Assist at School on Open Day as and when required
• Cover Reception as and when required
• Cover school administration as and when required
Operational Duties;
• Co-ordinate transport for educational visits and external examinations, with the possibility of training as a Foundation-approved minibus driver
• Administer first aid as and when required, maintaining contact with the Medical Centre
• Liaise with the Head’s PA and Receptionist to distribute deliveries
• Carry out reprographic duties for internal examinations
• Operate scanners, printers and photocopiers and liaise with appropriate staff for their maintenance/repairs
• Assist the School Office staff with logistics for events
Cover Supervision Duties;
• Supervise whole classes during short term absence of a teacher
• Follow lesson information left by absent teacher, encourage pupils to engage in all activities set and return any completed work to the relevant teacher
• Maintain high standards for pupil behaviour and expectations
• Create a positive learning environment for pupils
PERSON SPECIFICATION
• Degree level education is also desirable, but not essential
• Awareness, understanding and, ideally, experience of issues relating to safeguarding the health, welfare and safety of children
• High personal and professional standards
• Positive working relationships with colleagues and the ability to work as a member of a team
• Good written and verbal communication skills
• Excellent time management, IT and organisational skills
• Ability to take responsibility and to show initiative
• Motivation to work with children and young people
• Positive attitude to managing pupil behaviour.
