Accommodation

Accommodation is not included in your conference ticket and must be booked separately. If there are no rooms left at the Crowne Plaza then alternative hotels within a 10-minute walk are Arden Hotel, DoubleTree by Hilton, Hotel Indigo, Hotel du Vin, Macdonald Alveston Manor Hotel, and Swan’s Nest Hotel.

Breakfast

Breakfast for hotel guests is between 07:00 – 10:00.

Checking in

If staying at the Crowne Plaza, guests can check in from 15:00 on day of arrival and must check out by 11:00 on day of departure.

Registration for the conference will open at 10:30 on Tuesday May 5. The BSA registration desk will be located towards the rear right of the hotel foyer.

Cloakroom

A cloakroom will be available for the duration of the conference.

Code of conduct

Click here to read our event code of conduct

Directions

The conference is being held at Crowne Plaza, Bridgefoot, Stratford-Upon-Avon, CV37 6YR

The Crowne Plaza is a 20-minute stroll from Stratford-upon-Avon Train Station, or a 5-minute taxi journey.

The closest airport is Birmingham Airport (BHX).

Dietary requirements

Please let us know if any dietary arrangements are required by emailing bsa@boarding.org.uk.

One of our attendees has an airborne nut allergy, so please refrain from bringing or consuming any nut products.

Dress code

The conference dress code is comfortable. For the conference dinner on Tuesday May 5, the dress code is smart casual. We want everyone to feel comfortable and enjoy themselves (and we’ll be taking photographs).

Exhibition

The exhibition will be available during refreshment and comfort breaks. BSA is very grateful for the support of exhibitors, and strongly encourages members to visit and meet exhibitors over the two days.

Fire exits

For the Ballroom, exits are available at both the side and rear of the room. These lead into the reception area, from which guests may exit the hotel via the main or side entrance.

For the breakout rooms, the double doors located at the rear of each room provide direct access to the car park.

Fire safety

No fire drills are scheduled to take place during the conference.

First aid

Trained first aiders will be available on site throughout the conference. If you require assistance, please notify a member of the BSA team, who will promptly arrange for a first aider to attend.

Parking

Car parking is free. All delegates will need to enter their car registration details at hotel reception on arrival.

Registration

Registration will open at 10:30 on Tuesday May 5. The BSA registration desk will be located towards the rear right of the hotel foyer.

Romeo and Jogliet 5k run 

Meet at the hotel reception on Wednesday at 06:50 for a 07:00 start. The route can be found below: 

Social media

Please share your conference experience and connect with other delegates on social media. Don’t forget to use the hashtags #iloveboarding and #BSAConf2026 and tag Boarding Schools’ Association (BSA).

Swimming pool

The swimming pool is open for hotel guests between 06:30 – 21:30.

Wi-Fi

Complimentary Wi-Fi is available. Hotel guests will be given instructions to log in. Non-residents should choose the access code option and enter ‘welcome’.

We look forward to welcoming you to this year’s conference and wish you a safe journey to and from the venue. If you have any queries not answered above, please do not hesitate to contact us at bsa@boarding.org.uk.